College of Arts & Sciences

Sponsored Programs Administration 

Proposals for Research Funding

University policy requires that all proposals for research funding (including subcontracts and letters of intent) have institutional approval prior to submission to the agency.  The College of Arts & Sciences has established an office for Sponsored Programs Administration to facilitate the proposal process as well as to provide assistance and oversight for administrative activities related to sponsored research.
Tracy Ehrlich
Sponsored Programs Manager (SPM)
Life & Physical Sciences Departments
College of Arts & Sciences
Cox Science Center, Room 202
Locator Code: 0431
Phone: 305-284-4797
Fax: 305-284-4571
tehrlich@miami.edu

Final institutional authorization to submit a proposal is granted by the Office of Research Administration.  This office has established deadline for submission of proposals 10 days prior to the agency deadline.

To ensure compliance with this deadline, faculty are encouraged to begin preparations and engage the Sponsored Programs Manager as early as possible in the development of a proposal.  You should provide the SPM with:

• A copy (or web link) of the sponsor’s Request for Application (RFA) or Request for Proposal (RFP) if the proposal is in response to an RFA or RFP or Program Announcement
• Submission deadline
• Proposed project start and end dates
• Project title
• Budget details
• Names of PI and CoPIs

The Sponsored Programs Manager will work closely with faculty to assist in developing budgets. The SPM will compile the budget in a special Excel format required by Research Administration to ensure accurate CFB and F&A rates are used and will help to ensure that the budget properly reflects items of expense and conforms to University and sponsor policies as well as federal regulations.
The Sponsored Programs Manager will provide assist with:

• Agency Forms
• UM Forms
• Proposal Transmittal Form
• Cost Sharing/Matching Funds Statement
• Request for Facilities & Administrative (Indirect) Cost Waiver
• Grants.gov, NSF FastLane and other on-line proposal processing

The PI should prepare a detailed Budget Justification/Narrative to be submitted with the proposal packet for the 10-day deadline. 
The Proposal Abstract/Summary is not required to be submitted at the 10-day deadline and can be worked on by the PI during the Research Administration review period.  A completed version must be submitted to Sponsored Programs Manager prior to submission to the agency.  
 
The Sponsored Programs Manager has been authorized by the Dean to approve proposals and other Sponsored Programs actions on the Dean’s behalf. 
Early contact with the SPM, even at the drafting stage, will help to establish the proper sequence of events and thereby help to assure meeting the desired sponsor’s deadline. Please remember that this is our primary goal.  

Additional Links:
UMPARA Main Page | University of Miami

Electronic Research Administration | University of Miami

NIH and Grants.gov Information and Training Tools | University of Miami
Funding Links and Information
Sponsoring Agencies Forms, Guidelines & Links